Pinellas County School Board              301 Fourth Street SW

                            Largo, FL  33770

              Regular School Board Meeting              https://www.pcsb.org

 

              ~ Minutes ~              Ann Simonetti

 

Tuesday, April 11, 2017              10:00 AM              School Administration Building

 

I.              Call to Order

The meeting was called to order at 10:01 a.m., at the School Board Administration Building, 301 Fourth Street SW, Largo, Florida.

Attendee Name

Title

Status

Arrived

Rene Flowers

Vice Chairperson

Present

 

Eileen Long

Board Member

Present

 

Joanne Lentino

Board Member

Present

 

Carol J. Cook

Board Member

Present

 

Terry Krassner

Board Member

Present

 

Linda S. Lerner

Board Member

Present

 

Peggy O' Shea

Chairperson

Present

 

Michael A. Grego

Superintendent

Present

 

David Koperski

Board Attorney

Present

 

Kevin Smith

Associate Superintendent/Finance Business Services

Present

 

William Corbett

Deputy Superintendent

Present

 

Clinton Herbic

Associate Superintendent/Operations

Present

 

Ann Simonetti

Administrative Assistant and Clerk to the Board

Present

 

II.              Amendments to the Agenda

At this time, Dr. Grego shared the following addition to the agenda:

Consent Agenda Item # 2: Request Approval of Personnel Recommendations (Set C, pages 68-69)

Added administrative appointments.

Mrs. O'Shea stated that she found good cause to amend the agenda to add the administrative appointment items as described by Dr. Grego.

III.              Adoption of Agenda

Adopted as amended

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Carol J. Cook, Board Member

SECONDER:              Rene Flowers, Vice Chairperson

AYES:              Flowers, Long, Lentino, Cook, Krassner, Lerner, O' Shea

IV.              Invocation:  Reverend Richard Landon, Anona United Methodist Church, 13233 Indian Rocks Road, Largo, Florida 33774

Reverend Richard Landon delivered the Invocation.

V.              Pledge of Allegiance

The Pledge of Allegiance followed the Invocation.

              National Anthem

The National Anthem was performed by the Advanced Women's Choir from Osceola Fundamental High School.

              Video:  Student Musicians Shine in All-County Concerts

The video highlighted the more than 1,000 students from throughout Pinellas County who recently participated in the elementary and secondary All County concerts. Each performance celebrates the rigor and excellence of the district's top performing arts students. District staff worked alongside renowned guest conductors to coordinate 18 all county performance ensembles.

VI.              Introduction of Professional and Community Organization Reps

              Lisa M. Wolf, Public Information Officer

Ms. Lisa Wolf, public information officer, introduced the following individuals: Mike Gandolfo, PCTA; Cindy Ehrenzeller, PCCPTA; Madeline Dunziser, Arts for a Complete Education; and, Cara Fitzpatrick, Tampa Bay Times.

VII.              Presentation by Student Rights and Responsibilities:  Osceola Fundamental High School

Ms. Lisa Wolf, public information officer, introduced Emma Tumarkin, Giovanni Mastrini, and Acacia Nelson, student rights and responsibilities committee members from Osceola Fundamental High School. They addressed the board to share information regarding programs and activities taking place at their school.

VIII.              Special Order Agenda

IX.              Public Comments on Agenda Items

The following individual addressed the board to share their comments on specific agenda items:

-Mark Klutho

Consent Agenda Item # 6: Request Approval of Education Innovation and Research - Early Phase Program Grant in the Amount of $3,575,724.42

Consent Agenda Item # 14: Request Approval of Additional Funds for Continuing Contracts for Construction Managers at Risk in the amount of $4,000,000

Consent Agenda Item # 16: Request Approval of Amendment No. 5 to Agreement With Harvard Jolly, Inc. for a Reduction in Fees for Architectural and Contract Administration Services in Connection With Replacement of Campus to Largo High School in the Amount of $123,474.25, Resulting in a Total Project Architect/Engineer (PA/E) fee of $3,638,156.30 at Largo High School, Project No. 4511

Consent Agenda Item # 17: Request Approval of Amendment No. 1 to Agreement With Renker Eich Parks Architects, Inc. for Architectural and Contract Administration Services in Connection With Additional Stucco Soffit Replacement in Building 1 in the Amount of $4,985, Resulting in a Total Project Architect/Engineer (PA/E) fee of $71,675 at Madeira Beach Fundamental School, Project No. 9116

Consent Agenda Item # 18: Request Approval of Amendment No. 1 to Agreement With Williamson Dacar Associates, Inc. for Architectural and Contract Administration Services in Connection With Geotechnical Engineering Services in the Amount of $96,264.00, Resulting in a Total Project Architect/Engineer (PA/E) fee of $1,226,187 at Melrose Elementary School, Project No. 9089

Consent Agenda Item # 19: Request Approval of Amendment No. 1 to Agreement With Rowe Architects, Inc. for Architectural and Contract Administration Services in Connection With Boundary and Topographic Surveying Services in the Amount of $85,822, Resulting in a Total Project Architect/Engineer (PA/E) fee of $1,063,427 at Tarpon Springs High School, Project No. 9092

Consent Agenda Item # 20: Request Approval of Change Order No. 1 to the Agreement With Wharton Smith, Inc. This change order will increase the Guaranteed Maximum Price (GMP) by $128,375.66 with a one hundred ninety-four (194) day time extension at Safety Harbor Elementary School, Project No. 9225

Nonconsent Agenda Item # 3: Request Approval of the Total Project Cost for new Construction and Site Work at Cypress Woods Elementary School, Project No. 9174, in the Amount of $4,100,000, and the Agreement With Renker Eich Parks Architects, Inc. for Architectural and Construction Administrative Services

Nonconsent Agenda Item # 4: Request Approval of the Total Project Cost for new Construction and Site Work at Orange Grove Elementary School, Project No. 9149, in the Amount of $4,500,000, and the Agreement With Renker Eich Parks Architects, Inc. for Architectural and Construction Administrative Services

Mr. Klutho referenced district strategic directions in the agenda items and shared his viewpoint on construction costs. He cited a Tampa Bay Times article that reported building costs and said the numbers don't agree with what is stated in the agenda item.

X.              Unfinished Business

XI.              Consent

Approved as amended

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Rene Flowers, Vice Chairperson

SECONDER:              Terry Krassner, Board Member

AYES:              Flowers, Long, Lentino, Cook, Krassner, Lerner, O' Shea

1.              Request Approval of Minutes: To Approve the Minutes of the Pinellas County School Board, Juvenile Welfare Board, and Pinellas County Board of County Commissioners Joint Workshop of January 31, 2017; the Regular School Board Meeting of March 21, 2017; the School Board Leasing Corporation Meeting of March 21, 2017; and, the School Board Workshop of March 21, 2017

Approved as submitted

 

2.              Request Approval of Personnel Recommendations

Amended under Item II. Amendments to the Agenda

Dr. Grego shared an addition to Consent Agenda Item # 2: Request Approval of Personnel Recommendations (Set C, pages 68-69 was added). It was the addition of administrative appointments.

Approved as amended

(Copy to be found in Supplemental Minute Book #169.)

 

3.              Request Approval of the 2017/2018 Property, Boiler, and Machinery Insurance Program

Approved as submitted

 

4.              Request Approval of Donation of Titled Vehicle to Pinellas County Schools

Approved as submitted

 

5.              Request Approval of the Agreement with Southern Regional Education Board -Learning-Centered Leadership Program

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

6.              Request Approval of Education Innovation and Research – Early Phase Program Grant in the Amount of $3,575,724.42

Approved as submitted

 

7.              Request Approval of Student Services Agreement Between Boley Centers, Inc., and the School Board of Pinellas County

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

8.              Request Approval of Budget Amendment No. 4 (December 2016) to the District's 2016/17 Budget

Approved as submitted

 

9.              Request Approval of the Financial Statements for the Month Ending December 31, 2016

Approved as submitted

 

10.              Request Approval of the Health Agreement Between Community Health Centers of Pinellas  and the School Board of Pinellas County

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

11.              Request Approval of the Virtual Agreement with Pasco County Schools

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

12.              Request Approval to Grant Duke Energy Florida, LLC d/b/a Duke Energy a Temporary Easement on Madeira Beach Fundamental School Property

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

13.              Request Approval of the Supplemental Educational Plant Surveys 6.2 and 6.3

Approved as submitted

 

14.              Request Approval of Additional Funds for Continuing Contracts for Construction Managers at Risk in the amount of $4,000,000

Approved as submitted

 

15.              Request Approval of Agreement With Ajax Building Corporation for Construction Management (CM) Services in Connection With Permanent Walls Renovation in the Amount of $35,093.08 and the Adjusted Total Project Cost of $6,285,000 at Bardmoor Elementary School, Project No. 9106

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

16.              Request Approval of Amendment No. 5 to Agreement With Harvard Jolly, Inc. for a Reduction in Fees for Architectural and Contract Administration Services in Connection With Replacement of Campus to Largo High School in the Amount of $123,474.25, Resulting in a Total Project Architect/Engineer (PA/E) fee of $3,638,156.30 at Largo High School, Project No. 4511

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

17.              Request Approval of Amendment No. 1 to Agreement With Renker Eich Parks Architects, Inc. for Architectural and Contract Administration Services in Connection With Additional Stucco Soffit Replacement in Building 1 in the Amount of $4,985, Resulting in a Total Project Architect/Engineer (PA/E) fee of $71,675 at Madeira Beach Fundamental School, Project No. 9116

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

18.              Request Approval of Amendment No. 1 to Agreement With Williamson Dacar Associates, Inc. for Architectural and Contract Administration Services in Connection With Geotechnical Engineering Services in the Amount of $96,264.00, Resulting in a Total Project Architect/Engineer (PA/E) fee of $1,226,187 at Melrose Elementary School, Project No. 9089

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

19.              Request Approval of Amendment No. 1 to Agreement With Rowe Architects, Inc. for Architectural and Contract Administration Services in Connection With Boundary and Topographic Surveying Services in the Amount of $85,822, Resulting in a Total Project Architect/Engineer (PA/E) fee of $1,063,427 at Tarpon Springs High School, Project No. 9092

Approved as submitted

 

20.              Request Approval of Change Order No. 1 to the Agreement With Wharton Smith, Inc.  This change order will increase the Guaranteed Maximum Price (GMP) by $128,375.66 with a one hundred ninety-four (194) day time extension at Safety Harbor Elementary School, Project No. 9225.

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

21.              Request Approval of a Vehicle Use Agreement to a Non-Profit Organization for a Period of one Year

Approved as submitted

 

22.              Request Approval to Recycle, Cannibalize, and/or Scrap Obsolete Fixed Assets

Approved as submitted

 

23.              Request Approval of Selling the District’s Surplus Equipment on the PublicSurplus.com Internet Auction Site

Approved as submitted

 

24.              Request Approval of Bids to Vendors at Prices in Bid Documents in Accordance With Bid Policies and Statutes

Approved as submitted

(Copy to be found in Supplemental Minute Book #169.)

 

XII.              Nonconsent

1.              Request Approval of Magnet Schools Assistance Program Grant in the Amount of $14,605.641

Mr. Bill Lawrence, director, student capacity, assignment, and demographics, stated that this five year grant, if awarded, can significantly strengthen and expand existing magnets at the schools noted. Information about this grant was shared with the board at the March 21, 2017 school board workshop.

Mrs. Lerner spoke about program expansion for all students. Ms. Lentino appreciates the inclusion of zoned school students into the magnet curriculum. Dr. Grego said that if the grant is awarded, it would allow for other district funds to help additional students. Mrs. O'Shea likes that the district continues to build upon magnet opportunities.

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Carol J. Cook, Board Member

SECONDER:              Terry Krassner, Board Member

AYES:              Flowers, Long, Lentino, Cook, Krassner, Lerner, O' Shea

 

2.              Request Approval of School Opening and Closing Times for 2017-2018 and Authorize the Superintendent to Make Additional Changes as Required by Statute

Dr. Grego thanked the board for the flexibility built into this agenda item due to potential changes in state statute.

Mr. Herbic stated that they continually look at the opportunity to change school start times, but due to tiered busing and the traffic patterns in Pinellas County, the times will remain the same.

Mrs. Krassner asked about Pinellas Gulf Coast Academy. She was advised that they have two start times in the day and students use PSTA bus service. This was designed to meet students’ needs.

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Terry Krassner, Board Member

SECONDER:              Rene Flowers, Vice Chairperson

AYES:              Flowers, Long, Lentino, Cook, Krassner, Lerner, O' Shea

 

3.              Request Approval of the Total Project Cost for new Construction and Site Work at Cypress Woods Elementary School, Project No. 9174, in the Amount of $4,100,000, and the Agreement With Renker Eich Parks Architects, Inc. for Architectural and Construction Administrative Services

Mr. Herbic said a wing will added to the school. Mrs. Cook asked about the cost of the project being different than reported by the Tampa Bay Times. Mr. Herbic said the Tampa Bay Times misreported the cost and the figures in the agenda item are correct.

(Copy to be found in Supplemental Minute Book #169.)

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Terry Krassner, Board Member

SECONDER:              Rene Flowers, Vice Chairperson

AYES:              Flowers, Long, Lentino, Cook, Krassner, Lerner, O' Shea

 

4.              Request Approval of the Total Project Cost for new Construction and Site Work at Orange Grove Elementary School, Project No. 9149, in the Amount of $4,500,000, and the Agreement With Renker Eich Parks Architects, Inc. for Architectural and Construction Administrative Services

Mr. Herbic stated that this new construction will eliminate the use of portable classrooms at this school site.

(Copy to be found in Supplemental Minute Book #169.)

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Terry Krassner, Board Member

SECONDER:              Rene Flowers, Vice Chairperson

AYES:              Flowers, Long, Lentino, Cook, Krassner, Lerner, O' Shea

 

XIII.              New Business

A.              Items Introduced by Superintendent

Dr. Grego's report included the following:

1) He thanked the board members who attended the FSBA Day in the Legislature to meet with legislators and voice their concerns and support. He will continue to share the FADSS legislative update with them. He said he feels that some progress is being made with SB927 and we need to urge the House to amend their companion bill HB773. The budget is also an area of concern; he is asking for support of either the Governor's budget or the Senate budget recommendation as the House budget recommendation will result in less funding for our district. Sample letters are posted on the District's website in the legislative resources section. We need parents, employees and other community members to reach out to the legislators and communicate their viewpoint. He distributed an article, Despite big dollars, House "schools of hope" plan not attractive to top national charter school firms by Jessica Bakeman, 04072017.

2) He attended an event last Friday which was sponsored by the Alliance for Public Schools and the United Way Suncoast. It was a collaborative session with Hillsborough County Schools; Superintendent Jeff Eakins was in attendance. Both districts met to review programs in career/technical education, postsecondary readiness, and early childhood education. He said there is a synergy between our districts and both he and Superintendent Eakins are committed to these efforts.

3) He thanked the school teams and the staff in the assessment, accountability and research department, for helping to ensure a smooth and successful testing period for students. He chose not to have a principals meeting on April 6th to allow school leadership to remain at their schools during this testing window.

4) He said that David Melnick, Lake St. George Elementary's food service manager, is one of five state finalists for the school-related employee of the year. The awards program is scheduled for April 21 in Orlando and he plans to attend and lend his support. There is also a state meeting to review the FSA on the same date in Orlando and he will attend that also.

5) He shared that Pinellas County Schools earned the top score in Florida and is in the top ten in the nation for offering school choice. The Brookings Institute, a non-profit agency, in Washington D.C. compiles the list. He said that the district provides transportation for many of these opportunities and, without that, it would be difficult for students to take advantage of the many offerings.

6) He attended the inaugural annual Vyrle Davis Student Achievement Awards on April 8th at The Coliseum. "Standing on the Shoulders of Giants" is the theme and over 220 students participated in the event. He thanked everyone for their hard work in making this a reality and honoring Vyrle Davis with this student awards program.

7) He shared that Pinellas County Schools has earned a top-10 ranking in the annual Digital School Districts Survey.   Districts are recognized for exemplary use of technology for innovative curriculum and improved student learning. The Center for Digital Education at the National School Boards Association conducts this survey and honors recipients at their annual spring conference.

8) He shared that he spoke with Sue Castleman (preK-12 visual arts specialist). She said that 12 Pinellas County Schools' students received 15 National Medals in the Scholastic Art Awards. This is the largest number that Pinellas has ever received. Over 330,000 entries were submitted nationwide and only 1,648 national medals were selected in art for national recognition. This is a tremendous honor; congratulations to those students/families.

9) He said that the district is working to curb the summer reading slide with the PCS Book Bus. The bus was at the administration building and employees donated new books for students. Details on how the community can help can be found on www.pcsb.org\fillthebus.

10) He advised the board that Parent University is scheduled for Saturday, April 22, at Gibbs High School. There will be a lot of information for families on a large variety of topics to help families support their students to graduate and prepare for college, career and life. Registration is required; details are on our website www.pcsb.org.

11) He said that James B. Sanderlin PK-8 IB World School won the 2017 Pinellas Academic Quiz Bowl competition. Six middle schools competed. Second place winner was Bay Point Middle School and third place went to Morgan Fitzgerald Middle School. Congratulations to all the teams.

12) He spoke about the Odyssey of the Mind competition.

B.              Items Introduced by School Board Attorney

Mr. Koperski stated that he had no report.

C.              Items Introduced by the Board

Peggy O'Shea: 1) She said that she and board member Flowers spoke to legislators while in Tallahassee to address education concerns. 2) She noted that this is testing season and board members need to be mindful and allow schools to accommodate the requirements of testing. It may not be the best time for school visits. 3) She asked if the Fill the Bus campaign had a recommended book list. (She was advised that it is posted online and available at Barnes and Noble, where books may be purchased and donated.)

Linda Lerner: 1) She commented on the Facts at a Glance 2017 brochure; she likes the new format. 2) She asked if guidance counselors in our district are still being utilized as testing coordinators instead of allowing them to function as guidance counselors. She said she is aware that Hillsborough County Public Schools use testing coordinators. She asked the superintendent to find out how that is done in Hillsborough; and, with what training. 3) She spoke about the Marzano teacher appraisal system and the appraisal advisory committee that is working on this project. She said that she would like to see this discussed at a workshop so the board can receive an update. 4) She had other questions about the Marzano process and how administrators rate teachers. If many teachers are receiving ratings as not highly effective from administrators is it due to the matrix; what about student progress etc. There is qualitative and quantitative. She is looking at the Marzano system and has questions. She would like this to be part of the discussion at a workshop. 5) She thanked Dr. Grego for all the positive things happening in our district.

Rene Flowers: 1) She spoke about the Vyrle Davis Student Achievement Awards and thanked the organizers for honoring him in this way. She gave a special thanks to his widow. She also thanked Pinellas Technical College culinary students for the wonderful breakfast. She said that she also appreciated the song and poem. (It was said that Ms. Patricia Wright, area superintendent, wrote the poem.) She also acknowledged the student speaker, Timothy Johnson, senior, Boca Ciega High School.  2) She told employees to utilize their Humana insurance plans and be mindful of their health. 3) She said to wear blue for Child Advocacy Week. 4) She advised everyone that the Florida State Constitution Advisory Committee is receiving input from citizens. Please send an email or a note if you have any input to share with them. She said Senator Rousson is serving on the committee. 5) She thanked Dr. Connie Kolosey, director, media, text and digital learning, for her work with the Fill the Bus project, and for having the bus at the Clearwater Neighborhood Day. She also appreciates the little library box posted at the entrance to the administration building.

Joanne Lentino: 1) She said that her trip to Tallahassee where she received new school board member training and FSBA Day in the Legislature opportunity was very worthwhile. 2) She has enjoyed the end of the year award ceremonies; both the Pride Awards and the Vyrle Davis Student Achievement Awards. 3) She said that she appreciates district staff for their assistance in answering her questions. 4) She said that she agrees with Mrs. Lerner about the teacher evaluation system concerns surrounding teachers not being rated highly effective when school grades are good. She said that we need to respect what teachers do.

Carol Cook: 1) She congratulated the winners of the Pride Awards and Vyrle Davis Awards. 2) She complimented board members Lentino and Long for their commitment to new board member training. There were four trainings offered and they attended them all. She said they have really jumped in to learn the position of school board member. 3) She said the Tallahassee trip was interesting and she is seeing more of a desire for legislators to work together. Approximately 140 school board members from across the state attended the FSBA Day in the Legislature event.

Eileen Long: 1) She said she found the experience in Tallahassee to be both informative and eye opening. 2) She is pleased with all the excitement surrounding the Fill the Bus project. 3) She would also like to see an update on the progress made with committees working on the teacher evaluation process and wants to understand how administrators are trained to conduct the appraisals.

Terry Krassner: She said that the philosophy surrounding the appraisal system is not consistent across the district and addressed how they believed that eliminating the opportunity to receive a 7 rating because everyone thought it would be a better process. She is now hearing that teachers feel they are receiving lower ratings because of it.

 

There was discussion about the teacher appraisal system and that highly effective teacher ratings are not necessarily linked to school grades. Dr. Corbett noted that administrators continually receive training and he does review the data to look at outliers and what may cause that to occur.

 

 

D.              Review of Board Requests

Dr. Corbett stated the following board requests:

1. To find out how Hillsborough County Public Schools utilize testing coordinators and what training they receive.

2. To give the board an overview of the teacher evaluation system.

E.              School Board Meeting Evaluation

The evaluation of the meeting followed the adjournment of the meeting; and, the results are as follows:

Pluses:

-everything

-good meeting

Opportunities:

XIV.              Adjournment

There being no further business to be brought before the School Board, this meeting adjourned at 11:26 a.m.

 

__________________________________

Chairperson

 

__________________________________

Superintendent and Ex-Officio Secretary

XV.              Public Speakers

Following the adjournment of the meeting, the following individual shared his comments:

-Mark Klutho

Mr. Klutho commented on how recycle bins are not being used properly in the lobby; his viewpoint on the district's construction costs as reported in the Tampa Bay Times; and, his opinion on environmental issues.

 

This session ended at 11:29 a.m.